Archived - Departmental Sustainable Development Strategy — 2013–2014 Performance Report

As of April 1, 2012, and pursuant to departmental strategic frameworks, new construction and build–to–lease projects, and major renovation projects, will achieve an industry-recognized level of high environmental performance.^{Footnote 1} (Target 8.1 from 2010–2013 FSDS)

Strategies and/or Comments

1. Minimum level of environmental performance: LEED Canada New Construction (NC) Silver, 3 Green Globes for Design, or equivalent.
2. Applicable building types: Newly constructed operational buildings (including those owned by AANDC, lease-to-own projects, and build-to-lease projects), and major renovations in operational office and non-office buildings.
3. Industry-recognized assessment and verification tool(s) used: LEED Canada-NC, Green Globes for Design, or equivalent.
4. The scope of this target in the AANDC Strategic Framework for Green Buildings is narrow since the Department manages a very limited number of new construction and build-to-lease projects for buildings owned by the Department. Only one construction project for an operational facility extending beyond the 2012–2013 FY was identified as potentially subject to the departmental strategic framework during the framework's development.
5. This target does not apply to construction projects on First Nation lands funded by AANDC.
6. Rationale for traffic light indicator selected: Strategic framework that outlines considerations for this target has been completed. No new construction, build-to-lease, and major renovation projects were planned for completion during the 2013–2014 FY as per AANDC's departmental strategic framework.

As of April 1, 2012, and pursuant to departmental strategic frameworks, existing crown buildings over 1,000 m2 will be assessed for environmental performance using an industry-recognized assessment tool.^{Footnote 2} (Target 8.2 from 2010–13 FSDS)

Strategies and/or Comments

1. Applicable building types: Existing buildings owned by AANDC for operational purposes with a total floor area over 500 m².
2. The appropriate threshold (dollar value or floor area): 500 m².
3. Industry-recognized assessment tool(s) used: BOMA BESt, Green Globes, or equivalent assessment programs.
4. AANDC is applying this target to existing operational buildings with a floor area over 500 m² because it does not own any such buildings with a floor area over 1,000 m².
5. The only two operational structures owned by AANDC with a floor area over 500 m² were transferred to the Government of the Northwest Territories (NWT) on April 1, 2014 as part of the NWT Devolution process. The environmental performance of these buildings was not assessed during the 2013–2014 FY.
6. AANDC defines operational buildings as buildings that are owned by the Department and occupied by departmental employees.
7. Non-operational buildings owned by AANDC for potential future transfer to First Nations with a total floor area equal to or greater than 1,000 m² will be assessed on an optional/voluntary basis.
8. The number of buildings over 500 m² was misreported as "3" in AANDC's RPP for the 2013–2014 FY. This figure has been revised to "2" since one of the buildings in question was actually leased to AANDC by PWGSC.
9. Rationale for traffic light indicator selected: Strategic framework that outlines considerations for this target has been completed.

As of April 1, 2012, and pursuant to departmental strategic frameworks, new lease or lease renewal projects over 1,000 m², where the Crown is the major lessee, will be assessed for environmental performance using an industry-recognized assessment tool.^{Footnote 3} (Target 8.3 from 2010–2013 FSDS)

Strategies and/or Comments

1. Applicable building types: Office space leased directly to AANDC.
2. The appropriate threshold: 500 m² in rentable area and in which AANDC is the major lessee (occupies > 50% of the total rentable area in the building).
3. Industry-recognized assessment tool(s) used: BOMA BESt.
4. This target does not include buildings leased to PWGSC and provided to AANDC by means of occupancy instruments since such buildings are covered by PWGSC's implementation of this target.
5. AANDC has adopted a lower size threshold for this target due to the limited number of accommodations leased directly to the Department.
6. Rationale for traffic light indicator selected: Strategic framework that outlines considerations for this target has been completed. No new lease or lease renewal projects over 500 m² were subject to the departmental strategic framework during the 2013–2014 FY.

As of April 1, 2012, and pursuant to departmental strategic frameworks, fit-up and refit projects will achieve an industry-recognized level of high environmental performance.^{Footnote 4} (Target 8.4 from 2010–2013 FSDS)

Strategies and/or Comments

1. Minimum level of environmental performance: LEED Commercial Interiors (CI) Silver or 3 Green Globes for Fit-Up, or equivalent.
2. The appropriate threshold (dollar value or floor area): 500 m² total project area.
3. Applicable building types: All operational buildings (owned and leased).
4. Rationale for traffic light indicator selected: Strategic framework that outlines considerations for this target has been completed. No fit-up and refit projects over 500 m² were subject to the departmental strategic framework during the 2013–2014 FY.

The federal government will take action now to reduce levels of greenhouse gas (GHG) emissions from its operations to match the national target of 17% below 2005 by 2020. (Target 8.5 from 2010–2013 FSDS)

Strategies and/or Comments

1. Targeted emission sources include Department-owned vehicles. This target does not apply to buildings owned by AANDC.
2. For the purposes of this target, AANDC is treating fuel purchased on "non-specific" fleet credit cards and consumed by vehicle types such as all-terrain vehicles, snowmobiles, material handling equipment, marine vessels, heavy trucks, special purpose trucks, and heavy mobile equipment as having been used by normal "on-road" (passenger/light-duty) vehicles.
3. The AANDC Vehicle Greenhouse Gas Emissions Reduction Strategy includes: roles and responsibilities, regional GHG reduction targets, potential methods to decrease emissions (i.e. vehicle right-sizing, driver training, up-fitting, etc.) and performance management strategies.
4. Departmental GHG emissions in kilotonnes of CO₂ equivalent stated above have been rounded to three decimal places.
5. There have been no updates to the departmental GHG target since it was established in RPP 2011–2012. Only the baseline amount from 2005–2006 was recalculated during 2011–2012 due to the discovery of errors in previous calculations, which also required adjustments to annual/planned reduction targets.
6. Rationale for traffic light indicator selected: As per the mandatory implementation strategies for target 8.5 in the FSDS, AANDC has:
   1. reduced GHG emissions from the Department's on-road vehicles by 42% (exceeding the national target of 17%);
   2. reported (and adjusted as required) baseline GHG emissions;
   3. established a departmental target for reducing GHG emissions from on-road vehicles;
   4. developed and implemented a strategy to achieve the departmental GHG reduction target; and
   5. demonstrated that departmental GHG emissions covered by this target are on a clear downward trend.

By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner. (Target 8.6 from 2010–2013 FSDS)

Strategies and/or Comments

1. AANDC has defined EEE locations as locations where EEE is stored and/or processed. Multiple offices where EEE is stored or processed in the same building are counted as one EEE location. As of March 31, 2014, AANDC had 29 EEE locations nationally.
2. The AANDC Implementation Plan for Departmental Surplus Electronic and Electrical Equipment (EEE) includes roles and responsibilities for Asset Custodians and Responsibility Centre Managers (RCMs), Headquarters Asset Management, Regional Asset Management, Accommodations, and the Department's Information Management Branch.
3. The AANDC Implementation Plan for Departmental Surplus Electronic and Electrical Equipment (EEE) includes all of the required elements, as per the mandatory implementation strategies listed in the GGO targets table.
4. AANDC's EEE location in the NCR manages EEE for approximately 50% of all AANDC employees.
5. AANDC's Asset Information Management System tracks almost all EEE directed to disposal mechanisms by the Department.
6. AANDC disposes of EEE through the Computers for Schools program, gratuitous donations, Crown Assets Distribution, provincial recycling programs, and the Standing Offer for EEE disposal as required.
7. Rationale for traffic light indicator selected: AANDC has achieved 100% of locations with an EEE implementation plan fully implemented.

By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply the target where building occupancy levels, security considerations, and space configuration allow. (Target 8.7 from 2010–2013 FSDS)

Strategies and/or Comments

1. The Department's overall ratio of office employees to printing devices during the 2010–2011 FY was approximately 2:1. This estimated ratio is based on a broad definition of printing devices (including all local/desktop printers, networked printers, multifunctional devices, photocopiers, fax machines, and scanners).
2. Methods for determining the approximate ratios of departmental employees to printing units stated above: regional consultation, information contained in the Department's asset information management system, reports from the Department's electronic telephone directory, and the TBS Population Affiliation Report.
3. AANDC completed an assessment of printing for approximately 40% of the Department's population in 2014–2015, and concluded a bulk purchase of new multifunction devices required to replace existing stand-alone devices and achieve the target ratio of office employees to printing devices.
4. AANDC anticipates that it will achieve the 8:1 target ratio of office employees to printing devices during the 2014–2015 FY. The target ratio has already been achieved in several of the Department's regional offices.
5. Rationale for traffic light indicator selected: An 8:1 average ratio of office employees to printing units was not achieved during the 2012–2013 FY as required by the target.

By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005–2006 and 2011–2012, and an applicable scope. (Target 8.8 from 2010–2013 FSDS)

Strategies and/or Comments

1. This target applies to all AANDC employees and departmental operations.
2. AANDC has selected the 2010–2011 FY as its baseline year for this target.
3. Method used for determining paper consumption: PWGSC Report on Fiscal Year Standing Offer Paper Purchases – Aboriginal Affairs and Northern Development Canada – 2013–2014.
4. Method for determining number of departmental employees: TBS Population Affiliation Report (with data from June 2014).
5. Number of office employees subject to the target: 4,759. This includes all active employees and does not refer to full-time equivalents (FTEs). Consultants are not included.
6. Reporting requirements: Director of Materiel and Assets Management collects PWGSC standing offer information annually.
7. Roles and responsibilities: AANDC's Chief Financial Officer Sector is the target lead.
8. Plans for engagement: Procurement personnel and acquisition cardholders are required to only purchase paper off of PWGSC standing offers. AANDC also provides regular communications regarding paper consumption and greening operations in the Department's "AANDC Express" e-newsletter.
9. Rationale for traffic light indicator selected: AANDC has exceeded the target.

By March 31, 2012, each department will adopt a guide for greening meetings. (Target 8.9 from 2010–2013 FSDS)

Strategies and/or Comments

1. Scope of the green meeting guide: All types of meetings. The guide includes a basic checklist for all meetings, and additional checklists for larger events.
2. Rationale for traffic light indicator selected: AANDC has adopted a green meeting guide.
3. AANDC adopted a guide for greening meetings by adapting the guide developed by Environment Canada, and incorporating best practices established in similar guides prepared by other government departments.
4. Roles and responsibilities: DG of Corporate Accounting and Materiel Management is target lead. The Chief Financial Officer and Senior Assistant Deputy Minister of Regional Operations are co-champions for greening departmental operations.

1. By March 31, 2014, 100% of copy paper purchases contain a minimum of 30% recycled content and have forest management certification or EcoLogo^M or equivalent certification.

Strategies and/or Comments

Why This Self-Selected Target is SMART:

1. Specific: Refers to specific type of commodity.
2. Measurable: Information available through Public Works and Government Services Canada Standing Offers and AANDC's financial information system.
3. Achievable: Target is already partially implemented since most paper purchased by the Department has some recycled content. Since establishing this target, paper with no recycled content has been removed from the National Master Standing Offer for paper.
4. Relevant: Paper is a highly visible commodity to employees and provides a constant reminder of the federal Government's commitment to greening operations. The target also complements departmental efforts on FSDS targets 8.7 and 8.8 for reducing printing devices and paper consumption.
5. Time-Bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. AANDC established this target during the 2011–2012 FY for implementation during the 2012–2013 and 2013–2014 FYs.
2. Exclusions include paper used by departmental operations which print maps and paper supplies used with laboratory equipment. Target is restricted to paper used in office machines such as photocopiers and printers.
3. Isolated locations where local suppliers are unable to provide paper made with 30% or more recycled content will be exempted from the target.
4. Rationale for traffic light indicator selected: AANDC has achieved the target. This target was developed at a time when paper with no recycled content was available through the National Master Standing Offer, but such paper was not available for purchase by departments during the 2013–2014 FY. Consequently, AANDC is replacing this target with a new green procurement target during the 2014–2015 FY.

2. By March 31, 2014, the average fuel efficiency (in litres per 100 km) of all new light-duty vehicles purchased in the fiscal year by AANDC will be 15% improved over the average light-duty vehicle fleet fuel efficiency (in litres per 100 km) in the 2010–2011 fiscal year.

Strategies and/or Comments

Why This Self-Selected Target is SMART:

1. Specific: Refers to specific type of commodity.
2. Measurable: Information available in the PWGSC Government Motor Vehicle Ordering Guide and completed AANDC Vehicle Purchase Information and Justification Forms.
3. Achievable: All departmental vehicle purchases require approval from Headquarters Asset Management, and AANDC is confident that new vehicles purchased to replace existing vehicles will be comparatively efficient. Resources have been identified for target implementation.
4. Relevant: Vehicle purchases represent a significant dollar proportion of the Department's overall purchases of goods. The target also complements departmental efforts on FSDS target 8.5 for reducing greenhouse gas emissions from departmental light-duty vehicles.
5. Time-Bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Scope: All light-duty vehicles available through the PWGSC Government Motor Vehicle Ordering Guide (GMVOG).
2. Baseline is provided by the Automotive Resources International (ARI) Financial Services Inc. Partnership Review report for Indian and Northern Affairs Canada for the period of April 2010 to March 2011.
3. Performance indicator: Average fuel efficiency of all new vehicles acquired per year, based on average of manufacturer/GMVOG-stated (not actual) fuel consumption values. Each new vehicle's average fuel efficiency is to be calculated based on the assumption of equal use on city and highway roads (50%/50%).
4. Expected environmental benefits: Reduced fuel consumption and fuel purchases.
5. AANDC established this target during the 2011–2012 FY for implementation during the 2012–2013 and 2013–2014 FYs.
6. Rationale for traffic light indicator selected: AANDC has exceeded the target. The average fuel consumption of vehicles purchased during the 2013–2014 FY is 27% lower than the baseline level for 2011–2012. Since this target has been exceeded and greenhouse gas emissions from departmental vehicles are on a clear downward trend, AANDC is replacing this target with a new green procurement target during the 2014–2015 FY.

3. By March 31, 2014, 50% of contracts for professional services will be consistent with environmental criteria identified in the Guideline for Greening Services Procurement.

Strategies and/or Comments

Why This Self-Selected Target is SMART:

1. Specific: Target applies to all contracts for professional services, including low-dollar value (LDV) contracts, sole-source contracts, advanced contract award notice (ACAN) procurements, departmental standing offers for services, PWGSC contracts, and call-ups against PWGSC Standing Offer Arrangements (SOAs) and Supply Arrangements (SAs).
2. Measurable: Inclusion of green procurement criteria in service contracts is tracked in the mandatory AANDC Procurement and Contracting Checklist. Green procurement is also tracked by the Department's financial information system.
3. Achievable: AANDC is confident that it can include environmental considerations in procurement processes.
4. Relevant: Services constitute the majority of AANDC's procurement expenditures.
5. Time-Bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Expected environmental benefits: Decreased resource consumption due to departmental procurement operations and acquired services, and demonstration of the Department's commitment to greening operations to suppliers, clients and employees.
2. AANDC uses a mandatory procurement checklist which requires consideration of green procurement and environmental performance, and AANDC procurement tools for professional services encourage bidders to minimize the printing of documents.
3. For the purposes of this target, AANDC considers contracts for professional services which utilize PWGSC procurement tools as being consistent with environmental criteria identified in the Guideline for Greening Services Procurement. Of AANDC's 3,235 contracts for professional services during the 2013–2014 FY, 737 (or 22.78%) utilized PWGSC procurement tools.
4. Rationale for traffic light indicator selected: AANDC has not achieved the target. However, AANDC's procurement tools were updated at the start of the 2014–2015 FY to include additional best practices described in the Guideline for Greening Services Procurement and will enable the Department to ensure that all contracts for professional services meet this target during the 2014–2015 FY.

Training for select employees

As of March 31, 2011, 75% of procurement and materiel management staff will be trained in Green Procurement.

Strategies and/or Comments

Why This Self-Selected Target is SMART:

1. Specific: Defined achievement level of 75% and type of employee.
2. Measurable: Information available from the Canada School of Public Service (CSPS) and in-house HR tracking systems.
3. Achievable: CSPS Course C215 can be completed in half a day.
4. Relevant: Targets all relevant employees.
5. Time-Bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Employee positions encompassing procurement-related duties are defined as full-time indeterminate procurement functional specialists, materiel management functional specialists, and the immediate supervisors/managers of procurement and materiel management functional specialists. Temporary help and term employees are not included.
2. Acquisition cardholders are not included scope of this target due to data limitations; however acquisition cardholders are still required to complete green procurement training.
3. In-house training used: None – CSPS Course C215 only.
4. Reporting requirements: AANDC maintains records of training courses completed by its employees.
5. Plans for engagement: To be addressed through the employee performance management process, and discussed by AANDC's Materiel Management (or "MATMAN") working group.
6. Rationale for traffic light indicator selected: AANDC has not achieved the target.

Employee performance evaluations for managers and functional heads of procurement and materiel management.

By March 31, 2014 100% of performance evaluations for Managers and functional heads of procurement and materiel management will incorporate environmental considerations.

Strategies and/or Comments

Why This Self-Selected Target is SMART:

1. Specific: Defined achievement level of 100% and types of employees.
2. Measurable: Information available from in-house HR tracking systems.
3. Achievable: Target only applies to employees with responsibility for green procurement implementation and performance.
4. Relevant: Targets all relevant employees.
5. Time-Bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. AANDC revised the wording and methodology of this target for the 2012–2013 FY for improved clarity. The original version of the target in AANDC's past RPPs and DPRs expressed individuals responsible for green procurement implementation ("15%") as a percentage of all managers and functional heads of procurement and materiel management in the Department, including regional offices. Refining the methodology to focus on individuals responsible for green procurement implementation required amending the target percentage (to 100%) and the baseline measurement for the 2010–2011 FY. AANDC's original intentions for this target are unchanged by the revised ratio reported above.
2. Methodology: The DG, Director, and Section Head responsible for green procurement implementation (3 positions in total). Green procurement implementation activities include the development and dissemination of supporting procedures to stakeholders.
3. Plans for engagement: Inclusion in future Employee Performance Agreements, and further engagement with managers and functional heads of procurement and materiel management responsible for the implementation and oversight of green procurement.
4. Rationale for traffic light indicator selected: AANDC has achieved the target.

Management processes and controls.

By March 31, 2014, AANDC will ensure that all departmental management processes and controls relating to procurement support green procurement, as appropriate.

Strategies and/or Comments

Why This Self-Selected Target is SMART:

1. Specific: Target applies to all departmental management processes and controls which relate to procurement.
2. Measurable: AANDC will develop an inventory of all current departmental management processes and controls which relate to procurement.
3. Achievable: AANDC recently completed a review of all departmental procurement policies, and has resources dedicated to procurement policy and the implementation of this target.
4. Relevant: AANDC management processes and controls which relate procurement do not all support green procurement at present.
5. Time-Bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Analysis of departmental management processes and controls relating to procurement to identify those that should be updated to include environmental considerations.
2. The development of AANDC's inventory of departmental management processes and controls which support green procurement and those which remain to be updated to include support for green procurement has been delayed to the 2014–2015 FY. Despite this delay, all departmental contracting templates have been updated to reflect guidance included in the PWGSC Guideline for Greening Services Procurement.
3. Rationale for traffic light indicator selected: AANDC made little progress towards achieving the target during the 2013–2014 FY.