Archived - Greening Government Operations

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) was implemented during the 2012-2013 fiscal year (FY).
2. The minimum level of environmental performance for AANDC’s new construction, build-to-lease and major renovation projects is LEED NC/CI Silver.
3. AANDC will report the exact number of completed new construction, build-to-lease, and major renovation projects and the number of such projects which achieved an industry-recognized level of high environmental performance during the 2012-2013 FY in its Departmental Performance Report (DPR) for the 2012-2013 FY.
4. The scope of this target in the AANDC Green Buildings Strategic Framework is narrow since the department only manages a very limited number of new construction and build-to-lease projects for buildings owned by the Crown. This target does not apply to construction projects on First Nation lands funded by AANDC.

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) was implemented during the 2012-2013 FY.
2. Existing buildings owned by AANDC for operational purposes with a total floor area over 500m² will be assessed for environmental performance with the BOMA BESt assessment program.
3. AANDC will report the percentage of buildings over 500m² that will be assessed with an industry-recognized assessment tool in its RPP for the 2014-2015 FY.
4. The scope of this target in the AANDC Green Buildings Strategic Framework is narrow since no buildings owned by AANDC for operational purposes have a floor area over 1000m². AANDC has decided to apply this target to existing buildings owned by AANDC for operational purposes with a floor area of over 500m².
5. Non-operational real property assets owned by AANDC for potential future transfer to First Nations with a total floor area equal to or greater than 1000m² will only be assessed on an optional/voluntary basis.

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) was implemented during the 2012-2013 FY.
2. AANDC’s new lease or lease renewal projects over 1000m² will be assessed for environmental performance with the BOMA BESt assessment program.
3. AANDC will report the exact number of completed lease and lease renewal projects over 1000m² and the number of such projects which were assessed using an industry-recognized assessment tool during the 2012-2013 FY in its DPR for the 2012-2013 FY.

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) was implemented during the 2012-2013 FY.
2. AANDC will report on the number of completed fit-up and refit projects and the number of such projects that have achieved an industry-recognized level of high-environmental performance during the 2012-2013 FY in its DPR for the 2012-2013 FY.

Strategies / Comments

1. The AANDC Vehicle Greenhouse Gas Emissions Reduction Strategy was developed and implemented during the 2011-2012 FY.
2. Targeted emission sources include department-owned vehicles. This target does not apply to buildings owned by AANDC.
3. For the purposes of this target, AANDC is treating fuel purchased on "non-specific" fleet credit cards and consumed by vehicle types such as all-terrain vehicles, snowmobiles, material handling equipment, marine vessels, heavy trucks, special purpose trucks, and heavy mobile equipment as having been used by normal "on-road" (passenger/light-duty) vehicles.
4. The AANDC Vehicle Greenhouse Gas Emissions Reduction Strategy includes: roles and responsibilities, regional GHG reduction targets, potential methods to decrease emissions (i.e. vehicle right-sizing, driver training, up-fitting, etc.) and performance management strategies.
5. Departmental GHG emissions in kilotonnes of CO₂ equivalent stated in the RPP column above have been rounded to three decimal places.
6. Projected departmental GHG emissions in kilotonnes of CO₂ equivalent and the percent change in departmental GHG emissions from the 2005-2006 FY stated above differ slightly from values reported in AANDC’s RPP for the 2012-2013 FY and DPR for the 2011-2012 FY due to AANDC’s use of revised projections based on actual emissions during the 2010-2011 FY.
7. AANDC’s actual departmental GHG emissions during the 2011-2012 FY were 20% lower than they were during the 2005-2006 FY (exceeding the targeted 17% decrease), but more information is required to determine if the decrease during the 2011-2012 FY was due to an unusual annual variance. AANDC is projecting a straight-line annual decrease until the 2020-2021 FY until more information is available to inform any necessary amendments to the department’s GHG reduction target.

Strategies / Comments

1. The AANDC Implementation Plan for Departmental Surplus Electronic and Electrical Equipment (EEE) was implemented during the 2012-2013 FY.
2. AANDC has defined EEE locations as locations where EEE is stored and/or processed. Multiple offices where EEE is stored or processed in the same building are counted as one EEE location.
3. The percentage of locations with EEE implementation plan fully implemented stated above differs from the preliminary figures stated in AANDC’s RPP for the 2012-2013 FY and DPR for the 2011-2012 FY because it is based on AANDC’s final definition of EEE locations and on information reported to AANDC Headquarters during the 2012-2013 FY.
4. AANDC’s EEE location in the NCR manages EEE for approximately 50% of all AANDC employees.
5. AANDC’s Asset Information Management System tracks almost all EEE directed to disposal mechanisms by the department.
6. The AANDC Implementation Plan for Departmental Surplus Electronic and Electrical Equipment (EEE) includes roles and responsibilities for Asset Custodians and Responsibility Centre Managers (RCMs), Headquarters Asset Management, Regional Asset Management, Accommodations, and the department’s Information Management Branch.
7. The AANDC Implementation Plan for Departmental Surplus Electronic and Electrical Equipment (EEE) includes all of the required elements, as per the mandatory implementation strategies listed in the GGO targets table.
8. AANDC disposes of EEE through the Computers for Schools program, gratuitous donations, Crown Assets Distribution, provincial recycling programs, and the Departmental Individual Standing Offer for EEE disposal as required.

Strategies / Comments

1. The department’s overall ratio of office employees to printing devices during the 2010-2011 FY was approximately 2:1. This estimated ratio is based on a broad definition of printing devices.
2. Methods for determining the approximate ratio of departmental employees to printing units stated above: regional consultation, information contained in the department’s asset information management system, and the TBS Population Affiliation Report.
3. The anticipated/planned ratios of departmental office employees to printing units for the 2012-2013 and 2013-2014 FYs stated above differ from those that were reported in AANDC’s RPP for 2012-2013 and DPR for 2011-2012 due to delayed progress on target implementation.
4. AANDC has completed an assessment of its printing devices and printing requirements and will be implementing resultant recommendations across the department during the 2013-2014 FY.
5. AANDC anticipates that it will achieve the 8:1 target ratio of office employees to printing devices during the 2013-2014 FY.

Strategies / Comments

1. This target applies to all AANDC employees and departmental operations.
2. AANDC did not establish an internal paper consumption reduction target for the 2011-2012 FY.
3. AANDC has selected the 2010-2011 FY as its baseline year for this target.
4. Method used for determining paper consumption: PWGSC Report on Fiscal Year Standing Offer Paper Purchases – Aboriginal Affairs and Northern Development Canada – 2011-2012.
5. Method for determining number of departmental employees: TBS Population Affiliation Report
6. Number of office employees subject to the target: 5281. This includes all active employees and does not refer to full-time equivalents (FTEs). Consultants are not included.
7. Reporting requirements: Director of Materiel and Assets Management collects PWGSC standing offer information annually
8. Roles and responsibilities: AANDC’s Chief Financial Officer Sector is the target lead.
9. Plans for engagement: Procurement personnel and acquisition cardholders are required to only purchase paper off of PWGSC standing offers. AANDC also provides regular communications regarding paper consumption and greening operations in the department’s "AANDC Express" e-newsletter.

Strategies / Comments

1. AANDC’s Green Meetings Guide was implemented during the 2012-2013 FY.
2. The AANDC Green Meetings Guide contains adapted guidance developed by Environment Canada, and best practices established in similar guides prepared by other government departments.
3. The draft AANDC Green meetings Guide applies to all types of meetings. The guide includes a basic checklist for all meetings, and additional checklists for larger events.
4. Roles and responsibilities: Director General of Corporate Accounting and Materiel Management is target lead. The Chief Financial Officer and Senior Assistant Deputy Minister of Regional Operations are co-champions for greening departmental operations.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Refers to specific type of commodity.
2. Measurable: Information available through Public Works and Government Services Canada Standing Offers and AANDC's financial information system.
3. Achievable: Forthcoming departmental policy will mandate the use of Public Works and Government Services Canada standing offers for all copy paper purchases during 2012-2013. Target is already partially implemented since most departmental paper purchases utilize PWGSC standing offers and have some recycled content.
4. Relevant: Paper is a highly visible commodity to employees and provides a constant reminder of the Federal Government's commitment to greening operations. The target also complements departmental efforts on the Federal Sustainable Development Strategy targets 8.7 and 8.8 for reducing printing devices and paper consumption.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. AANDC established this target late in the 2011-2012 FY for implementation during 2012-2013, and is therefore unable to report on anticipated progress against the target for 2011-2012.
2. For reference, 90% of all departmental paper purchases through PWGSC standing offers during 2010-2011 had at least 30% recycled content.
3. Exclusions include paper used by departmental operations which print maps and paper supplies used with laboratory equipment. Target is restricted to paper used in office machines such as photocopiers and printers.
4. Isolated locations where local suppliers are unable to provide recycled paper at or above 30% are exempted from the target.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Refers to specific type of commodity.
2. Measurable: Information available in the PWGSC Government Motor Vehicle Ordering Guide and completed AANDC Vehicle Purchase Information and Justification Forms.
3. Achievable: All departmental vehicle purchases require approval from Headquarters Asset Management, and AANDC is confident that new vehicles purchased to replace existing vehicles will be comparatively efficient. Resources have been identified for target implementation.
4. Relevant: Vehicle purchases represent a significant dollar proportion of the department's overall purchases of goods. The target also complements departmental efforts on FSDS target 8.5 for reducing greenhouse gas emissions from departmental light-duty vehicles.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Scope: All light-duty vehicles available through the PWGSC Government Motor Vehicle Ordering Guide (GMVOG)
2. Baseline is provided by the Automotive Resources International (ARI) Financial Services Inc. Partnership Review report for Indian and Northern Affairs Canada for the period of April 2010 to March 2011.
3. Performance indicator: Average fuel efficiency of all new vehicles acquired per year, based on average of manufacturer/GMVOG-stated (not actual) fuel consumption values. Each new vehicle's average fuel efficiency is to be calculated based on the assumption of equal use on city and highway roads (50%/50%).
4. Expected environmental benefits: Reduced fuel consumption and fuel purchases.
5. AANDC established this target during the 2011-2012 FY for implementation during the 2012-2013 and 2013-2014 FYs.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Target applies to all contracts for professional services, including low-dollar value (LDV) contracts, sole-source contracts, advanced contract award notice (ACAN) procurements, departmental standing offers for services, PWGSC contracts, and call-ups against PWGSC Standing Offer Arrangements (SOAs) and Supply Arrangements (SAs).
2. Measurable: Inclusion of green procurement criteria in service contracts is tracked in the mandatory AANDC Procurement and Contracting Checklist. Green procurement is also tracked by the department's financial information system
3. Achievable: AANDC is confident that it can include environmental considerations in procurement processes.
4. Relevant: Services constitute the majority of AANDC’s procurement expenditures.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. * AANDC will report the baseline for this target in its DPR for the 2012-2013 FY.
2. Expected environmental benefits: decreased resource consumption due to departmental procurement operations and acquired services, and demonstration of the department's commitment to greening operations to suppliers, clients and employees.
3. During the 2012-2013 FY, AANDC developed and implemented tools to support the inclusion of environmental considerations in service contracts.
4. During the 2011-2012 FY, AANDC introduced a new mandatory procurement checklist that includes fields to capture information on green procurement / environmental performance considerations.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Defined achievement level of 75% and type of employee.
2. Measurable: Information available from the Canada School of Public Service (CSPS) and in-house HR tracking systems.
3. Achievable: CSPS Course C215 can be completed in half a day.
4. Relevant: Targets all relevant employees.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Employee positions encompassing procurement-related duties are defined as procurement functional specialists, materiel management functional specialists, and managers of procurement, and materiel management functional specialists.
2. Acquisition cardholders have been removed from the scope of this target due to data limitations, however acquisition cardholders are still required to complete green procurement training. AANDC’s limited number of real property functional specialists has also been removed from this methodology for the 2011-2012 FY.
3. In-house training used: None – CSPS Course C215 only.
4. Reporting requirements: Collect data from CSPS annually. AANDC Procurement and Materiel Management maintains a list of training courses completed by its employees.
5. Plans for engagement: To be addressed through the employee performance management process, and discussed by AANDC’s Materiel Management (or "MATMAN") working group.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Defined achievement level of 100% and types of employees. AANDC has identified 3 positions with responsibility to lead green procurement.
2. Measurable: Information available from in-house human resources tracking systems and documents.
3. Achievable: Target only applies to employees with responsibility to lead green procurement.
4. Relevant: Targets all relevant employees (managers and functional heads of procurement and materiel management in the National Capital Region / AANDC Headquarters with responsibility to lead green procurement).
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: For the purposes of this target, the three positions in AANDC with responsibility to lead green procurement include the Head of Assets and Environmental Management Section, the Director of the Materiel and Assets Management Division, and the Director General of the Corporate Accounting and Materiel Management Branch.
2. Plans for engagement: Inclusion in future Employee Performance Agreements, and further engagement with managers and functional heads of procurement and materiel management responsible for the implementation and oversight of green procurement.
3. The baseline reported in the above table has been re-stated for improved clarity. The original baseline (reported in AANDC’s RPP for the 2012-2013 FY and DPR for the 2011-2012 FY) of "15%" was based on the total number of managers and functional heads of materiel management and procurement across the department.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Target applies to all departmental management processes and controls which relate to procurement.
2. Measurable: During the 2012-2013 FY, AANDC will develop an inventory of all current departmental management processes and controls which relate to procurement.
3. Achievable: AANDC recently completed a review of all departmental procurement policies, and has resources dedicated to procurement policy and the implementation of this target.
4. Relevant: AANDC management processes and controls that relate procurement do not all support green procurement at present.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Analysis of departmental management processes and controls relating to procurement to identify those that should be updated to include environmental considerations.
2. AANDC will report the number of departmental procurement processes and controls which support green procurement relative to the number of departmental procurement processes and controls which remain to be updated to include support for green procurement in its DPR for the 2012-2013 FY.