Archived - Greening Government Operations

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) will be implemented during the 2012–2013 FY.
2. AANDC is unable to report the exact number of new construction, build-to-lease, and major renovation projects that will be subject to the departmental strategic framework prior to the framework's implementation.
3. The scope of this target in the draft AANDC Green Buildings Strategic Framework is narrow since the department only manages a very limited number of new construction and build-to-lease projects for buildings owned by the Crown. This target does not apply to construction projects on First Nation lands funded by AANDC.
4. Rationale for traffic light indicator selected: The AANDC Green Buildings Strategic Framework (GBSF) which outlines considerations for this target was still under development as at March 31, 2012. The AANDC GBSF will be implemented during the 2012–2013 FY.

Strategies/Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) will be implemented during the 2012–2013 FY.
2. AANDC is unable to report the exact number of buildings owned by AANDC that will be subject to the departmental strategic framework prior to the framework's implementation.
3. The scope of this target in the draft AANDC Green Buildings Strategic Framework is narrow since no buildings owned by AANDC for operational purposes have a floor area over 1000m²;. Non-operational real property assets owned by AANDC for potential future transfer to First Nations with a total floor area equal to or greater than 1000m²; will only be assessed on an optional/voluntary basis. 
4. Rationale for traffic light indicator selected: The AANDC Green Buildings Strategic Framework (GBSF) which outlines considerations for this target was still under development as at March 31, 2012. The AANDC GBSF will be implemented during the 2012–2013 FY.

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) will be implemented during the 2012–2013 FY.
2. AANDC is unable to report the exact number of new lease or lease renewal projects over 1000m²; that will be subject to the departmental strategic framework prior to the framework's implementation.
3. Rationale for traffic light indicator selected: The AANDC Green Buildings Strategic Framework (GBSF) which outlines considerations for this target was still under development as at March 31, 2012. The AANDC GBSF will be implemented during the 2012–2013 FY.

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) will be implemented during the 2012–2013 FY.
2. AANDC is unable to report on the number of fit-up and refit projects that will be subject to the departmental strategic framework prior to the framework's implementation.
3. Rationale for traffic light indicator selected: AANDC has not achieved the mandatory implementation strategy for this target which requires the development and implementation of a strategic framework. This strategic framework will be implemented during the 2012–2013 FY.

Strategies / Comments

1. The AANDC Vehicle Greenhouse Gas Emissions Reduction Strategy was developed and implemented during the 2011–2012 FY.
2. AANDC's Departmental GHG reduction target of "23.45%" reported in the department's Report on Plans and Priorities (RPP) for the 2011–2012 FY was based on erroneous baseline emissions for 2005-2006, which were corrected and accepted by the Office of Greening Government Operations (OGGO) during 2011. The corrected figures are available in AANDC's RPP for the 2012–2013 FY, and the erroneous figures from AANDC's RPP for the 2011–2012 FY have been corrected in the above table.
3. Targeted emission sources include department-owned vehicles. This target does not apply to buildings owned by AANDC.
4. For the purposes of this target, AANDC is treating fuel purchased on "non-specific" fleet credit cards and consumed by vehicle types such as all-terrain vehicles, snowmobiles, material handling equipment, marine vessels, heavy trucks, special purpose trucks, and heavy mobile equipment as having been used by normal "on-road" (passenger/light-duty) vehicles.
5. The AANDC Vehicle Greenhouse Gas Emissions Reduction Strategy includes: roles and responsibilities, regional GHG reduction targets, potential methods to decrease emissions (i.e. vehicle right-sizing, driver training, up-fitting, etc.) and performance management strategies.
6. Departmental GHG emissions in kilotonnes of CO2 equivalent stated in the DPR column above have been rounded to two decimal places.
7. Rationale for traffic light indicator selected – As per the mandatory implementation strategies for target 8.5 in the FSDS, AANDC has:
   1. Reported (and adjusted as required) baseline GHG emissions.
   2. Established a departmental target for reducing GHG emissions from on-road vehicles.
   3. Developed and implemented a strategy to achieve the departmental GHG reduction target.
   4. Demonstrated that departmental GHG emissions covered by this target are on a clear downward trend.

Strategies / Comments

1. The AANDC Implementation Plan for Departmental Surplus Electronic and Electrical Equipment (EEE) is under development for implementation during the 2012–2013 FY.
2. Current definition of departmental locations requiring EEE implementation plans: Operational facilities (72 total), including leased accommodations (63) and department-owned buildings (9) that support departmental operations. Locations do not include staff housing and non-operational real property owned by AANDC for potential future transfer to First Nations. 
3. AANDC's Asset Information Management System tracks almost all EEE directed to disposal mechanisms by the department.
4. Rationale for traffic light indicator selected: AANDC has achieved its interim target as established in its RPP for the 2011–2012 FY. Although AANDC has not achieved the mandatory implementation strategy for this target, which requires the implementation of an action plan for the disposal of all departmentally-generated EEE by March 31, 2012, the plan was drafted and discussed with key stakeholders during the 2011–2012 FY and will be implemented during the 2012–2013 FY. Existing departmental procedures for the disposal of surplus EEE ensure that all surplus EEE is reused or recycled as feasible.

Strategies / Comments

1. The department's overall ratio of office employees to printing devices during the 2011–2012 FY was approximately 2:1. This estimated ratio is based on a broad definition of printing devices.
2. Methods for determining the approximate ratio of departmental employees to printing units stated above: regional consultation, information contained in the department's asset information management system, and the TBS Population Affiliation Report.
3. AANDC anticipates that it will achieve the 8:1 target ratio of office employees to printing devices during the 2013–2014 FY.
4. It should be noted that the anticipated/planned ratio of departmental office employees to printing units for the 2012–2013 FY was amended in AANDC's RPP for 2012–2013 to "N/A" as a result of delayed progress on target implementation. The ratio noted above was based on AANDC's intentions for the 2011–2012 FY.
5. Rationale for traffic light indicator selected: AANDC is on track to achieve the target during the 2013–2014 FY.

Strategies / Comments

1. This target applies to all AANDC employees and departmental operations.
2. AANDC did not establish an internal paper consumption reduction target for the 2011–2012 FY.
3. AANDC has selected the 2010–2011 FY as its baseline year for this target.
4. Method used for determining paper consumption: PWGSC Report on Fiscal Year Standing Offer Paper Purchases – Aboriginal Affairs and Northern Development Canada – 2011-12.
5. Method for determining number of departmental employees: TBS Population Affiliation Report (with data from May, 2012).
6. Number of office employees subject to the target: 5281. This includes all active employees and does not refer to full-time equivalents (FTEs). Consultants are not included.
7. Reporting requirements: Director of Materiel and Assets Management collects PWGSC standing offer information annually
8. Roles and responsibilities: AANDC's Chief Financial Officer Sector is the target lead.
9. Plans for engagement: Procurement personnel and acquisition cardholders are required to only purchase paper off of PWGSC standing offers. AANDC also provides regular communications regarding paper consumption and greening operations in the department's "AANDC Express" e-newsletter.
10. Rationale for traffic light indicator selected: AANDC is on track to achieve a 20% reduction in paper consumption.

Strategies / Comments

1. AANDC planned to implement a guide for greening meetings by March 31, 2012, however finalization of the guide was delayed in order to consult all implicated stakeholders. AANDC's Green Meetings Guide will be implemented during the 2012–2013 FY.
2. The AANDC Green Meetings Guide contains adapted guidance developed by Environment Canada, and best practices established in similar guides prepared by other government departments.
3. The draft AANDC Green meetings Guide applies to all types of meetings. The guide includes a basic checklist for all meetings, and additional checklists for larger events.
4. Roles and responsibilities: DG of Corporate Accounting and Materiel Management is target lead. The Chief Financial Officer and Senior Assistant Deputy Minister of Regional Operations are co-champions for greening departmental operations.
5. Rationale for traffic light indicator selected: The AANDC Green Meetings Guide was still under development as of March 31, 2012. AANDC has no alternative but to rate this target's status as "Attention Required" since "Opportunity for Improvement" or "On track" are not available choices, as per the DPR/RPP GGO reporting instructions provided by PWGSC. 

Strategies / Comments

Why This Self-Selected Target is SMART:

1. Specific: Refers to specific type of commodity.
2. Measurable: Information available through Public Works and Government Services Canada Standing Offers and AANDC's financial information system.
3. Achievable: Forthcoming departmental policy will mandate the use of Public Works and Government Services Canada standing offers for all copy paper purchases during 2012–2013. Target is already partially implemented since most departmental paper purchases utilize PWGSC standing offers and have some recycled content. 
4. Relevant: Paper is a highly visible commodity to employees and provides a constant reminder of the Federal Government's commitment to greening operations. The target also complements departmental efforts on FSDS targets 8.7 and 8.8 for reducing printing devices and paper consumption.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. AANDC established this target late in the 2011–2012 FY for implementation during 2012–2013, and is therefore unable to report on anticipated progress against the target for 2011–2012.
2. For reference, 90% of all departmental paper purchases through PWGSC standing offers during 2010–2011 had at least 30% recycled content.
3. Exclusions include paper used by departmental operations to print maps and paper supplies used with laboratory equipment. Target is restricted to paper used in office machines such as photocopiers and printers.
4. Isolated locations where local suppliers are unable to provide recycled paper at or above 30% will be exempted from the target.
5. Rationale for traffic light indicator selected: AANDC has made some progress in achieving the self-selected target, however the target is not on track since it was established late in the 2011–2012 FY, and an accurate tracking of AANDC's total paper purchases is unavailable for the 2011–2012 FY.

Strategies / Comments
Why This Self-Selected Target is SMART:

1. Specific: Refers to specific type of commodity.
2. Measurable: Information available in the PWGSC Government Motor Vehicle Ordering Guide and completed AANDC Vehicle Purchase Information and Justification Forms.
3. Achievable: All departmental vehicle purchases require approval from Headquarters Asset Management, and AANDC is confident that new vehicles purchased to replace existing vehicles will be comparatively efficient. Resources have been identified for target implementation.
4. Relevant: Vehicle purchases represent a significant dollar proportion of the department's overall purchase of goods. The target also complements departmental efforts on FSDS target 8.5 for reducing greenhouse gas emissions from departmental light-duty vehicles.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Scope: All light-duty vehicles available through the PWGSC Government Motor Vehicle Ordering Guide (GMVOG).
2. Baseline is provided by the Automotive Resources International (ARI) Financial Services Inc. Partnership Review report for Indian and Northern Affairs Canada for the period of April 2010 to March 2011.
3. Performance indicator: Average fuel efficiency of all new vehicles acquired per year, based on average of manufacturer/GMVOG-stated (not actual) fuel consumption values. Each new vehicle's average fuel efficiency is to be calculated based on the assumption of equal use on city and highway roads (50%/50%).
4. Expected environmental benefits: Reduced fuel consumption and fuel purchases. 
5. AANDC established this target during the 2011–2012 FY for implementation during the 2012–2013 and 2013–2014 FYs.
6. Rationale for traffic light indicator selected: AANDC has made good progress towards achieving the self-selected target. 

Strategies / Comments
Why This Self-Selected Target is SMART:

1. Specific: Target applies to all contracts for professional services, including low-dollar value (LDV) contracts, sole-source contracts, advanced contract award notice (ACAN) procurements, departmental standing offers for services, PWGSC contracts, and call-ups against PWGSC Standing Offer Arrangements (SOAs) and Supply Arrangements (SAs).
2. Measurable: Inclusion of green procurement criteria in service contracts is tracked in the mandatory AANDC Procurement and Contracting Checklist. Green procurement is also tracked by the department's financial information system
3. Achievable: AANDC is confident that it can include environmental considerations in procurement processes. 
4. Relevant: Services constitute the majority of AANDC's procurement expenditures. 
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. † AANDC will establish the baseline for this target during the 2012–2013 FY.
2. Expected environmental benefits: decreased resource consumption due to departmental procurement operations and acquired services, and demonstration of the department's commitment to greening operations to suppliers, clients and employees.
3. During the 2012–2013 FY, AANDC will develop and implement tools to support the inclusion of environmental considerations in service contracts.
4. During the 2011–2012 FY, AANDC introduced a new mandatory procurement checklist that includes fields to capture information on green procurement / environmental performance considerations.
5. Rationale for traffic light indicator selected: AANDC has made some progress towards achieving the self-selected target, however the target is not on track since it was only established late in the 2011–2012 FY, and data was not collected for the full FY.

Training for Select Employees.

Strategies / Comments
Why This Self-Selected Target is SMART:

1. Specific: Defined achievement level of 75% and type of employee.
2. Measurable: Information available from the Canada School of Public Service (CSPS) and in-house HR tracking systems.
3. Achievable: CSPS Course C215 can be completed in half a day.
4. Relevant: Targets all relevant employees.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Employee positions encompassing procurement-related duties are defined as procurement functional specialists, materiel management functional specialists, and managers of procurement, and materiel management functional specialists. 
2. Acquisition cardholders have been removed from the scope of this target due to data limitations, however acquisition cardholders are still required to complete green procurement training. AANDC's limited number of real property functional specialists has also been removed from this methodology for the 2011–2012 FY.
3. In-house training used: None – CSPS Course C215 only.
4. Reporting requirements: Collect data from CSPS annually. AANDC Procurement and Materiel Management maintains a list of training courses completed by its employees.
5. Plans for engagement: To be addressed through the employee performance management process, and discussed by AANDC's Materiel Management (or "MATMAN") working group.
6. Rationale for traffic light indicator selected: AANDC progressed towards achieving the departmental training target during the 2011–2012 FY.

Employee performance evaluation for managers and functional heads of procurement and materiel management.

Strategies / Comments
Why This Self-Selected Target is SMART:

1. Specific: Defined achievement level of 15% and types of employees. 15% represents the proportion of AANDC managers and functional heads of procurement and materiel management located in the National Capital Region, and with responsibility to lead Green Procurement Implementation.
2. Measurable: Information available from in-house HR tracking systems.
3. Achievable: Target only applies to employees with responsibility for green procurement implementation and performance.
4. Relevant: Targets all relevant employees (managers and functional heads of procurement and materiel management in the National Capital Region / AANDC Headquarters).
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Managers and functional heads of procurement and materiel management are defined as individuals with responsibility to manage procurement and materiel management activities. Detailed criteria have been established to further define procurement and materiel management activities for the purposes of this target.
2. Plans for engagement: Inclusion in future Employee Performance Agreements, and further engagement with managers and functional heads of procurement and materiel management responsible for the implementation and oversight of green procurement.
3. Rationale for traffic light indicator selected: AANDC did not progress on achieving the departmental performance evaluations target during the 2011–2012 FY.

Management processes and controls

Why This Self-Selected Target is SMART:

1. Specific: Target applies to all departmental management processes and controls which relate to procurement.
2. Measurable: During the 2012–2013 FY, AANDC will develop an inventory of all current departmental management processes and controls which relate to procurement.
3. Achievable: AANDC recently completed a review of all departmental procurement policies, and has resources dedicated to procurement policy and the implementation of this target.
4. Relevant: AANDC management processes and controls that relate to procurement do not all support green procurement at present.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Analysis of departmental management processes and controls relating to procurement to identify those that should be updated to include environmental considerations.
2. Rationale for traffic light indicator selected: AANDC has made little progress towards achieving the target during the 2011–2012 FY. AANDC's inventory of current departmental management processes and controls that relate to procurement will be developed during the 2012–2013 FY.